--- title: How EFS Integration works description: "##### **1. Introduction** [VIEW GUIDE IN FULL SCREEN](https://scribehow.com/embed/How_EFS_Integration_works__jqSSAtNTTUeJhDGuwQ1_FA?as=video) [https://scribehow.com/embed/How_EFS_Integration_works__jqSSAtNTTUeJhDGuwQ1_FA?as=video](https://scribehow.com/embed/How_EFS_Integration_works__jqSSAtNTTUeJhDGuwQ1_FA?as=video) Integration with the **EFS** system enables the automatic retrieval and processing of fuel transaction data. This integration automates fuel cost tracking, reduces administrative burden, and improves the accuracy of financial data.…" url: "https://accur8.help/docs/how-efs-integration-works/" updated: "2026-06-04" category: How Things Work --- # How EFS Integration works ##### **1. Introduction** [VIEW GUIDE IN FULL SCREEN](https://scribehow.com/embed/How_EFS_Integration_works__jqSSAtNTTUeJhDGuwQ1_FA?as=video) [https://scribehow.com/embed/How_EFS_Integration_works__jqSSAtNTTUeJhDGuwQ1_FA?as=video](https://scribehow.com/embed/How_EFS_Integration_works__jqSSAtNTTUeJhDGuwQ1_FA?as=video) Integration with the **EFS** system enables the automatic retrieval and processing of fuel transaction data. This integration automates fuel cost tracking, reduces administrative burden, and improves the accuracy of financial data. As an official EFS partner, **Accur8** guarantees secure, stable, and reliable data exchange between systems, eliminating manual data entry, reducing errors, and ensuring the timely availability of relevant data. Key benefits of this integration: - Automated fuel transaction entry - Linking costs to specific drivers and trucks - Improved control and optimization of fuel costs - Tracking and recording of transactions made via the **Money Code** option The integration also includes recording and tracking of costs incurred using the **EFS Money Code** option, which provides greater flexibility in situations where drivers do not have a physical card or when one-time payments need to be made, thus ensuring business continuity. ##### **2. Prerequisites** Before you begin the integration process, please ensure you have the following: - An active **EFS** account - Access to the **EFS** portal - Company Admin access (required for **Data sharing**) - A valid **Contract ID** - A list of active **Fuel cards** ##### **3. Enabling Data Sharing in EFS** Before integrating with **Accur8**, you must enable the **Data sharing** option. To do this, log in to **EFS eManager** as follows: 1. Go to [https://www.efsllc.com](https://www.efsllc.com) 2. Click **Login** 3. Select **eManager/Fleet One eManager** 4. Enter your **User ID** and **Password** 5. Click **Login** [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-1-1024x526.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-1.png) Now you need to add a partner. To do that: - Select a partner (**Accur8**) from the **Data Share Partner** field - Click the **Add** button [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-2.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-2.png) After adding a partner, it is recommended to check if Accur8 is visible in the list of active Data Sharing partners. **Important:** - Only the **Company Admin** can activate the **Data Sharing option** - **EFS** can send you a confirmation email upon activation - Activation can take **up to five business days** [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-3-1024x233.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-3.png) **Note:** The integration will not function unless the Data Sharing option is activated. ##### **4. Retrieving the Contract ID** To obtain your EFS contract ID, follow the steps below: 1. Log in to the **EFS** portal 2. Open the section **Select Program** → choose **Contract Description** 3. Find your **Contract ID** [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-4-1024x702.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-4.png) ##### **5. Downloading the EFS Reports** 1. Log in to the **EFS** portal 2. Open the **Reports section** 3. Select **Card Report** [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-5.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-5.png) In the **Card Status Report** window, select the following options: 1. Report Type: **Immediate Report** 2. Status: **Active** 3. View Format Type: **Excel** After that, click the **Submit** button, and the system will generate an Excel report that you can download. [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-6.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-6.png) **Note:** Please make sure the list contains all active cards in use so all transactions are mapped correctly in the Accur8. ##### **6. Connecting EFS Integration to Accur8 System** To connect **EFS** to **Accur8:** 1. Click the **User profile icon** in the upper-right corner 2. Select **Integrations** from the drop-down menu [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-7-1024x404.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-7.png) 3. On the Integrations page, click **Create new** in the upper-right corner 4. In the dialog box, select the **EFS** option from the drop-down menu 5. Enter the **Username**, **Password**, and **Contract ID**in the fields below 6. Click the **Save** button to save the entry [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-8-1024x291.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-8.png) **Note:**Verify if the connection was successful; if so, the integration will be listed without any errors or warnings. ##### **7. Adding Fuel Cards to Accur8** To import fuel cards into the system: 1. In the left sidebar menu, select the **Fleet** section 2. Click **Fuel Cards** [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-9-1024x311.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-9.png) 3. On the Fuel Cards page, click **Create New** in the upper-right corner 4. In the pop-up window that appears, enter the following: - **Fuel Card Number:** **The card number from EFS** - **Driver: Select it from the drop-down menu** - **Truck: Select the corresponding truck** - **Assign expenses: Choose whether the expense will be assigned to a driver or a truck owner** - **Integration: Select** [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-10-1024x505.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-10.png) To ensure accurate mapping and recording of transactions, each card must be uniquely linked to its corresponding driver or truck. Otherwise, transactions will be imported without an assigned vehicle or driver. ##### **8. Troubleshooting** **Transactions Not Appearing** If transactions are not appearing, check the following: - **Data Sharing settings** - **Contract ID** - **Fuel cards** **Duplicate Transactions** **To avoid duplicate transactions, do not re-import the same file.** However, if duplicates occur, Accur8 can identify them using the **Find duplicates** option on the **Fuel Purchase** page. [![](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-11-1024x507.png)](https://accur8.help/wp-content/uploads/2026/06/How-EFS-Integration-works-11.png) ##### **9. Verifying Integration** After setting up the integration, perform the following checks to ensure it functions correctly: - Verify that transactions have been successfully imported into the system - Verify that transactions are linked to the appropriate trucks - Verify the accuracy of transaction amounts and dates - Check the integration for errors or warnings If all the above checks are successful, the integration is set up properly and ready for use.