---
title: How to archive invoiced and not invoiced loads
description: "#### **1. Archiving an invoiced and paid load** [VIEW GUIDE IN FULL SCREEN](https://scribehow.com/embed/How_to_archive_invoiced_and_not_invoiced_loads__aKi_uqJRTOKbKIAUxu3e0A?as=video) [https://scribehow.com/embed/How_to_archive_invoiced_and_not_invoiced_loads__aKi_uqJRTOKbKIAUxu3e0A?as=video](https://scribehow.com/embed/How_to_archive_invoiced_and_not_invoiced_loads__aKi_uqJRTOKbKIAUxu3e0A?as=video) Since the system only allows you to archive canceled loads, for any already invoiced and paid load, you must first delete the payment to be able…"
url: "https://accur8.help/docs/how-to-archive-invoiced-and-not-invoiced-loads/"
updated: "2026-06-04"
category: How Things Work
---

# How to archive invoiced and not invoiced loads

#### **1. Archiving an invoiced and paid load**

[VIEW GUIDE IN FULL SCREEN](https://scribehow.com/embed/How_to_archive_invoiced_and_not_invoiced_loads__aKi_uqJRTOKbKIAUxu3e0A?as=video)

[https://scribehow.com/embed/How_to_archive_invoiced_and_not_invoiced_loads__aKi_uqJRTOKbKIAUxu3e0A?as=video](https://scribehow.com/embed/How_to_archive_invoiced_and_not_invoiced_loads__aKi_uqJRTOKbKIAUxu3e0A?as=video)

Since the system only allows you to archive canceled loads, for any already invoiced and paid load, you must first delete the payment to be able to cancel and archive the load.

To complete the process, please follow these steps:

1. Navigate to the **A/R Income page**, hover over the invoice, and click the **Show Details** button (eye icon), or click the invoice in the list.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-1-1024x504.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-1.png)

2. In a pop-up window, go to the**Payments tab**. On the right, hover over the payment, click the **Delete** button, and then confirm the action.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-2-1024x506.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-2.png)

3. Return to the **A/R Income page**, hover over the invoice, and click the **Delete** button again. The system will automatically unlock the fields on the Load’s page, allowing you to proceed with deletion.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-3-1024x503.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-3.png)

4. Now, go to the **Load's page**. You will see a notification indicating that the load is not invoiced.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-4-1024x502.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-4.png)

5. To delete the load, you need to **reverse its statuses**.

6. First, change the load status to **In Transit** and save your changes.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-5-1024x502.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-5.png)

7. Navigate to the **Locations section** and uncomplete stops by clicking the **Completed button**. In a pop-up window, uncheck the **Is Stop Completed** option. Don’t forget to save your changes.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-6-1024x505.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-6.png)

8. Next, reverse the load status to **Covered**. The system will now enable the Cancel Load button at the bottom of the screen.

9. Click the **Cancel Load** button and confirm the cancellation.

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-7-1024x503.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-7.png)

10. Return to the **Loads page**, where you will see that the load is now marked as canceled. Hover over it and click the **Archive** button. After confirming the action, the load will be archived and will no longer appear in the Loads list (unless the Show archived load filter is applied).

[![](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-8-1024x503.png)](https://accur8.help/wp-content/uploads/2025/07/How-to-archive-invoiced-and-not-invoiced-loads-8.png)

#### **2. Archiving not invoiced load**

When the load has not yet been invoiced, the procedure is more straightforward. First, change the load status to **In Transit** to enable the **Cancel load** option. After confirming the cancellation, return to the **Load page** and find the load in the list. Hover over it and click the**Archive** button. Once you confirm this action, the load will be archived and will no longer appear in the Loads list.